Town of Otisfield
Board of Selectmen Meeting Minutes
November 16, 2011
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Hal Ferguson, Chairman, Rick
Micklon & Lenny Adler present.
2. FLAG SALUTE
*Audience and Board members saluted the flag.
3. SECRETARY’S REPORT:
A. Meeting minutes from November 2, 2011. *Motion to accept minutes. RM/LA – Unanimous.
4. SPECIAL EVENTS
A. None.
5. COMMITTEE REPORTS:
A. Ordinance Policy Review Committee: Smoking Policy submitted from committee to BOS. *Motion to accept the OPRC recommendation for the smoking policy. RM/LA – Unanimous. TT will post on web site.
B. Committee thank you letter: Edits were made and MIM will correct after meeting and send out with BOS signatures. *Motion to sign. LA/RM – Unanimous.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS: ,
A. Propane tank update: CN Brown was going to deliver tank on November 18th, but a location pad needs to be completed prior to their arrival and Road Commissioner, Richard Bean’s work load is too heavy to have work completed by that date. MIM will contact CN Brown to discuss next available delivery date and RM will contact Richard Bean to check his availability.
B. Snowplowing Contracts: Contracts for 2011-2012: The (4) contractors include: Glenn Pastore, Frank Blauvelt, Richard Bean, Jr. and Garry Dyer. All paperwork submitted except for Frank Blauvelt. *Motion for BOS to sign contracts. LA/HF – Unanimous. Contractors will provide their own insurance and the Certificate of Insurance will list the Town as an additional insured.
C. Supplemental Tax Warrant $2,247.31 for 4 properties. *Motion to approve tax warrant # 1, which includes the (4) supplemental tax warrants, 1) Lawrence Raymond, 2) Duane I Broomhall, 3) Gregory, Jeffrey & Martha Garnett and 4) Wild Blue Communications, Inc, LA/RM – Unanimous.
D. Abatements to be granted for 5 properties.
1) Don & Carol Franke: *Motion to grant the abatement to Don & Carol Franke. RM/LA – Unanimous.
2) Gregory, Jeffrey & Martha Garnett. *Motion to grant the abatement to the Garnett’s. HF/RM – Unanimous.
3) Genise Knowlton: *Motion to grant the abatement to Genise Knowlton. LA/HF – Unanimous.
4) Lawrence Raymond: * Motion to grant the abatement to Lawrence Raymond. LA/HF – Unanimous.
5) Deborah & Dennis Hanley: *Motion to grant the abatement to Deborah & Dennis Hanley.RM/HF-unanimous.
E. Winter Building Maintenance: BOS reviewed winter building maintenance contract from Garry Dyer, Dyer’s Camp and Cottage Service. (Submitted into public record). *Motion to award this to Dyer’s Camp and Cottage Service for a contracted period of (2) years. HF/LA – Unanimous.
F. Town Truck Greenwood: BOS reviewed details of a truck for sale in Greenwood. Richard Bean and Lenny Adler will be putting in a bid that is due December 6th at 5:00 PM. Bids will be opened at Greenwood’s BOS meeting that night.
G. CPR & AED training - November 29th @ 7:00 PM. Discussion: An AED may be needed for Community Hall. To be discussed at a future date. RM is going to make an emergency 911 sign with building street location identified on sign, and he will post the building street number on the exterior.
9. ADJUSTMENTS TO AGENDA:
A. None.
10. UNFINISHED BUSINESS
A. Town Garage plans: RM update: Rick met with Eric Grondhal, Engineer (who did the Buckfield garage) and if site plan is not needed; we will have Del Maxfield, Maine Survey Consultants , super-impose the building, and put it on a survey map. If this happens, there will be only a minor charge to the Town. David Hart, Fish Street Design said if we got drawings from Eric and survey from Del, he’ll take care of the rest. Then when he receives the information he will pass it on to the Engineer at HL Turner. David Hart will be reviewing all information.
There is an estimated cost of $3,500.00, which is a lot less then anticipated. *Motion that we pay Eric Grondhal $3,500.00 to design the Otisfield Town Garage. RM/HF – Unanimous. RM will follow up for next meeting.
B. Community Hall: RM reviewed progress: There was a luncheon provided today and everything went very well. All items have been installed and most jobs are in the final stages. Some minor touch ups for paint are needed where shelving was removed, but other than that, it’s nearing the end stages. David Hanson was down there today doing the metal roof. The crawlspace heater will be installed next week. The oil tank has been filled.
C. Town Office Annex Update (former class room) RM: David Hart, Fish Street Design has submitted a set of plans for Phase 1 into public record. They have been reviewed and approved by Fire Marshall’s Office. Precision Insulation has been in to start first part of proposal. RM is proposing we put this bid out to our local contractors and has offered to walk each bidder through the process to eliminate any confusion. BOS will consider all bids and with the help from Dave Hart, will choose each individual contractor based upon their submittal. *All BOS agree. NOTE: Prior discussion from BOS is that they will be the General Contractors and will be aided by Dave Hart, Architect, during the construction process.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. Town Warrant: *Motion to sign Warrant # 9 to pay the town bills. LA/HF – Unanimous.
B. Henniger Park Trail Signs: Last meeting BOS agreed to use last names only on signs with the exception of Howard Dyer’s; his was to read “G. Howard Dyer “ but after having more input from the family it will read "Howard Dyer” removing the G. *Motion to go w/ the original concept Howard Dyer Trail. LA/HF- Unanimous.
12. QUESTIONS OR COMMENTS FROM THE BOARD:
A. None.
13. Upcoming Dates:
A. Board of Selectmen Meeting, December 7, 2011 @ 7:00 PM
14. ADJOURNMENT:
With no further business, the meeting was adjourned at 8:30 PM. HF/RM – Unanimous.
Respectfully submitted
Tanya Taft,
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on: December 7, 2011
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